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Helped a CONSTRUCTION company track and control software use.

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Adobe & Autodesk Compliance Optimization for a Construction Conglomerate

(How Aatxe centralized creative software control across 12 design sites)

Context:
This construction conglomerate’s design and engineering teams had been buying Adobe and Autodesk licenses independently for years. Some licenses were perpetual, some subscriptions, and some outright expired. When an Autodesk reseller flagged discrepancies before an audit, the CFO decided it was time to get help. Aatxe Analytics was brought in to clean up the estate and put governance in place.

Challenge:

  • Multiple departments purchasing Adobe and Autodesk tools separately.
  • Legacy perpetual licenses mixed with Creative Cloud and Autodesk 360 subscriptions.
  • Expired licenses still installed on workstations.
  • Duplicate serials and untracked activations.
  • No central entitlement register or renewal calendar.
  • Weak linkage between project sites and procurement.

Aatxe Analytics Approach:

  • Collected all historical Adobe and Autodesk purchase records, invoices, and reseller statements.
  • Built a central entitlement register mapping every license to a user, cost center, and project.
  • Conducted network-wide scans via SCCM to capture all active installations.
  • Normalized installation data against entitlements and identified compliance gaps.
  • Proposed SKU optimization — replacing heavy design licenses with lighter alternatives for non-design users.
  • Created a renewal calendar and approval workflow linked to project budgets.
  • Deployed a pilot license checkout process for shared design workstations.
  • Trained IT procurement and design heads on renewal and allocation governance.

Results & Impact:

  • 24% reduction in redundant licenses and unused installations.
  • Cleared all potential Autodesk audit exposures.
  • Predictable renewal planning established with cross-functional visibility.
  • Improved license utilization and cost distribution across projects.
  • Enhanced collaboration between design, IT, and procurement teams.

Closing Reflection:
This engagement gave the client more than compliance — it gave them clarity. For the first time, they could see where design spend was going, why it mattered, and how to manage it sustainably. Creative freedom, with financial discipline.

Aatxe Analytics