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Guided a MANUFACTURING company to cut software costs.

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Oracle Audit Defense for a Manufacturing Major

(How Aatxe rebuilt entitlement accuracy and reduced Oracle audit exposure by 70%)

Context:
A leading Manufacturing institution was blindsided by an Oracle LMS audit. Within days, chaos spread: procurement had old contracts buried in email threads, IT had partial server lists, and finance couldn’t verify any of the numbers Oracle demanded. The risk was real — potential exposure worth crores. The CIO asked Aatxe Analytics to step in, rebuild the facts, and lead the defense before things spiraled further.

Challenge:

  • Oracle’s audit cited over-deployment across EBS, Database and WebLogic environments.
  • Conflicting entitlement and deployment data across IT, procurement, and legal.
  • Old OMAs and OLSAs lacked clause visibility on DR, virtualization, and metrics.
  • DR/test instances miscounted as production in Oracle’s review.
  • Enterprise Edition packs (Diagnostics, Partitioning) unknowingly enabled.
  • No single version of the entitlement baseline or governance process.
  • Oracle’s audit timeline already underway with incomplete responses.

Aatxe Analytics Approach:

Analytics Approach:

  • Conducted a contract-lineage reconstruction, mapping every OMA, OLSA, and support renewal from 2008 onward.
  • Executed Oracle-approved LMS scripts on production, DR, and sandbox servers to capture real usage metrics.
  • Built a detailed Entitlement Register cross-referenced to purchase orders, renewal forms, and support lines.
  • Designed a Clause Register capturing metric definitions (Processor, NUP, DR rights, virtualization).
  • Normalized deployment data and matched it against contract rights to form a defensible Effective License Position (ELP).
  • Identified non-entitled packs and guided safe deactivation through DBAs.
  • Created a visual compliance dashboard for executive review.
  • Drafted Oracle-ready response documentation, including evidence trails and server-level logs.
  • Conducted readiness sessions with IT and procurement to align audit responses.

Results & Impact:

  • Oracle audit exposure reduced by over 70%.
  • Audit closed with zero penalties — Oracle accepted Aatxe’s verified ELP.
  • Delivered a live Oracle compliance dashboard for ongoing reviews.
  • Finance and IT finally working from the same verified entitlement baseline.
  • Introduced a quarterly Oracle governance rhythm.

Closing Reflection:
We didn’t just defend an audit — we changed how the client thought about Oracle management. They now manage entitlements like assets, not paperwork. The same model is now being extended to Microsoft and IBM — proof that clarity, once built, multiplies.

Aatxe Analytics